Thursday, 15 July 2021

Published Thursday, July 15, 2021 with 9 comments

Tips For Creating Tournament Schedules

Creating the tournament schedule is different from creating team schedules. In a tournament, there are several teams involved and the schedule has to take care of everyone’s need. Managing tournaments requires taking into account factors like balancing the division of games, venue availability, lighting adjustments, blackout dates etc.


Here are a few tips to help you create a functional, efficient schedule for your tournament.


Start with the facts you have in hand. Jot down all of these things:


·         Tournament start and end date.

·         Blackout dates including Holidays, rest days and other incidental days when games cannot be scheduled due to various reasons.

·         Available game venues along with the dates and time slots the venue is free.

·         Light conditions for the available venues to help ascertain if the game can be held in the evening or at night.

·         How many teams can be accommodated in the season as per the field capacity?


Once you have the count of the resources available, your scheduling will become a lot easier. InstaTeam’s automatic scheduling feature will take care of the scheduling by itself. You just need to check the schedule against the data you have written down – vis-a-vie the field is available for the dates, no game is scheduled on the blackout dates and so on.


Check the schedule thoroughly before freezing it and circulating it.


Use volunteers and club staff to micro manage the schedule. Also, have 2-3 management/admin level people work with you. Just in case there is some last minute exigency, there should be people who can immediately step up. Plus having more people brings in more ideas, more experience and delegation. Remember, you need to have patience, technology will come to your rescue.


If you need any further assistance with your scheduling, we at InstaTeam will be glad to help. Reach us via the app or via our website



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