Tuesday, 11 August 2020

Published Tuesday, August 11, 2020 with 1 comment

Typical Scheduling Mistakes That Can Cost the Team


Managing youth sports is no child’s play. There are so many minute things that need to be micro managed such that there is no breach of privacy or security of young players. For instance, the team roster – since the team roster has personal information of the players, it needs to be protected and there need to be proper SOPs around accessing and editing it. Another typical situation could be ‘personal contact’. Although the personal contact of each player needs to be with the team coach and administration for obvious reasons, but on a certain level, this is valuable information that can be misused too.
Most of these concerns can be addressed by using the right tools. Privacy protection is one of the fortes of InstaTeam app. InstaTeam keeps personal information of the players safe from others with access only to the coach and admin. Even the mobile phone number is not visible, and team members can chat on the InstaTeam App without revealing the numbers.
Here are some typical examples of scheduling mistakes and how InstaTeam addresses the underlying problem and can save the day for the entire team.
·         Last minute venue change can cause commotion and confusion in the team. This can result in players being dropped off in the wrong venue.

In such a scenario, coaches must send out team messages intimating venue change and simultaneously ask to mark attendance. Marking attendance will tell how many players have seen the messages and are aware of the venue change. In case a parent or two have not marked the attendance, the coach can call them to let them know.

·         Similar looking field names or abbreviations can also cause confusion with some players landing up at the wrong venue.
With InstaTeam, the coach can share the address and location of the venue with team parents. Sharing the location on the map also means parents have driving directions to reach the right venue without any confusion, whatsoever.
·         Misconceptions, communication errors and disinformation can also result in confusion. Suppose a parent misinterprets the date and informs few other parents of the practice being rescheduled. This is a very common mistake, and happens quite often.
InstaTeam removes the scope of these mistakes by scheduling the event and sending notifications to the parents. If there’s a change in the date, time or venue of the game, it is notified via app notifications, text messages and emails. Parents can always check the schedule on InstaTeam if they are confused.
·         Another common problem is parents forgetting about the game or missing out marking it in their calendars.
Every event that is scheduled on InstaTeam gets automatically marked in the calendar. Then parents get automatic reminders through the app as set by the coach. The coach can set the reminder a day prior and then on the morning of the D-Day. This way, people will not be under the pressure to remember the schedule and will not miss out on it either.
InstaTeam sorts these and a whole lot of other problems that typically arise out of scheduling. It facilitates precise communication and is the perfect tool for team collaboration making sports team management a breeze.

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