Friday, 16 August 2019

Published Friday, August 16, 2019 with 14 comments

This Is How InstaTeam Helped This Youth Orchestra




Brian Miller is a conductor of a youth orchestra in Utah. He has a music school; where in different musical instruments are taught. There are different classes for strings, winds and percussion, an intermediate string ensemble and one elementary string class.

Brian Miller has to coordinate with students, their parents and teachers for different classes. “It’s like symphony”, says Brian who walks a tight rope communicating and coordinating for various class schedules, last minute changes, practices and so on. Brian had to maintain excel sheets for each class, assigned teachers, and days of the week etc. And then there is payments. Brian had to constantly keep updating his excel sheet for fees due for each student. Brian got InstaTeam for his music school last summer. Since then all the admin stuff has become easy as breeze and Brian can actually spend more time on the music than on excel sheets. According to Brian, this is how InstaTeam has helped his music school:

Easy and convenient

Earlier, Brian would maintain different excel files for different instruments. Each excel file had worksheets for different batches. For each batch there’s a teacher. To reschedule or swap timings for a particular class, Brian would have to communicate and coordinate with all the students individually and then teachers. It was a lot of work to do. After Brian’s music school started using InstaTeam, life for everyone became so much easier. Brian has created teams for each batch. For any communication, all he has to do is send a team message. Brain can manage all his teams from a single platform. The auto update on website feature has also helped Brian and his music school a lot. Prospective students who look for information about the school, always get updated information. This makes the school look very professional and leaves a positive imprint. Parents of the students studying in the music school are also happy with the smoothness with which all communication takes place. They can easily access all the information on the app or the website. Notifications on the smart phone, reminders and instant communication have made everyone’s life easier.

Online payments

One of the most challenging tasks in the music school was fee collection. Different batches have different due dates. Each batch has a different fee, depending on the level of expertise. Then the payment to teachers also has to be managed. Different dues for different batches, keeping a log of the number of hours of teaching and so on. With InstaTeam, each team’s number of payment schedule has to be established once and then the app sends auto reminders to students, their parents and also to Brain and the teacher responsible for the class so that know. The no. of classes is recorded and there is no confusion for any collection or payment. Even within a team, if there are students with different payment plans, that can also be specified in the app, and the reminders will be sent accordingly. Accepting and making payments also has become very convenient. The app allows payments through cards, PayPal, wallets and more.

No more chain mails

Sending out emails is easy. You can send a single email to a group of people. But the problem starts when all the parents and students start replying to those emails. You have to go through a whole chain of emails to track a message. With InstaTeam, a group text can do the job. People can mark their attendance, or send the confirmation message on the app only, saving a whole load of time. For example, a program gets cancelled due to some unexpected reason. When this happens, Brian doesn’t have to scramble to phone, e-mail or text players or parents to notify them that the symphony is cancelled. InstaTeam’s efficient communication features allow him to e-mail one player, a team, or your entire school with the click of a button from his desktop or phone. They will receive the notification however they prefer, whether it’s text or email, the team will be updated at all times.



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