Managing volunteer groups isn’t easy. Most of the volunteers seem enthusiastic in the beginning but seem to loose interest with time. They won’t show up in the meetings or would come unprepared. Some of them become totally disoriented and even stop contributing.
The problem is not that volunteers lack commitment and sincerity. But the problem is that they do not find the energy in the group to keep going or they are not involved enough. The problem is that there is lack of communication and engagement. Volunteers are people who are willing to give in their time, energy and expertise for a cause. To utilize these invaluable resources, proper communication and management is required. Here are a few tips that can help you bring the energy back into your Volunteer group.
Get Volunteers on a common platform
If your volunteer group is connected through email, it’s time you change. You need to bring the group together on the same platform. There are several ways of doing this. You can either create a Facebook group (remember group, not page). Or you can create a group on any of the instant messaging apps. Although this does become a little too casual. The best way to connect and bring people on the same platform would be by creating a group in one of the team apps like InstaTeam. This would not only help smoothen communication but will help out with administrative tasks too.
Communicate, communicate, communicate
The flow of communication in a group should be constant. Share the groups achievements, learnings or tasks to do on the group. Make announcements or share details about the next volunteer task to be taken up.
Nothing beats a face-to-face meeting when it comes to group bonding. Have meetings very once in a while. But you need to strike a balance between gaps of these meetings. Volunteers are usually occupied with their jobs or work. It might not work out for them if these meetings become a real little too frequent.
A newsletter is not as much of work as it sounds. There are apps that can help you with that. Create a digital news letter if not a printed version.